Correspondence | Complete list of available variables

School Variables

$SchoolName › School Name

$SchoolStreet › School Street Address

$SchoolCity › School City Name

$SchoolState › School State Name

$SchoolZip › School ZIP Code

$OfficePhoneNumber › School Office Phone Number

$FaxNumber › School Office Fax Number

$SchoolDistrictName › School District Name

$SchoolDistrictWebsite › School District Website

$PrincipalFirstName › School Principal First Name

$PrincipalLastName › School Principal Last Name

$SuperPrefix › Superintendent Name Prefix

$SuperFirstName › Superintendent First Name

$SuperLastName › Superintendent Last Name

Incident Variables

$Tracking › Incident Tracking Number

$CustomID › Incident Custom Tracking Number

$IncidentDesc › Incident Description

$AdditionalInfo › Incident Additional Information

$ExecSum › Executive Summary

$IncidentStatus › Incident Status

$ContactName › Incident Informant Name

$ContactPhone › Incident Informant Phone Number

$Date › Current Date (mm/dd/yyyy Format)

$GetVerbalDate › Current Date (Verbal Format)

$IncidentDate › Date Incident Occurred (mm/dd/yyyy Format)

$IncidentTime › Time Incident Occurred

$AddedDate › Date Incident Occurred (mm/dd/yyyy Format)

$VerbalAddedDate › Date Incident Occurred (Verbal Format)

$AddedTime › Time Incident Occurred

$ReportedDate › Date Incident was Reported (mm/dd/yyyy Format)

$ClosedDate › Date Incident was Closed (mm/dd/yyyy Format)

$IncComplete10Days › Incident was Completed in 10 Days - Yes

$IncNotComplete10Days › Incident was Completed in 10 Days - No

$ReportedToBOEDate › Date Reported to BOE

$HIBSpecialistFirstName › HIB / Anti-Bullying Specialist First Name

$HIBSpecialistLastName › HIB / Anti-Bullying Specialist Last Name

$HIBAssigneeFirstName › Incident Assignee First Name

$HIBAssigneeLastName › Incident Assignee Last Name

$IsPnAny › Police Notified (Any)

$IsPnCf › Police Notified, Complaint Filed

$IsPonNcf › Police Notified, Complaint Not Filed

$IsPnN › Police Weren't Notified

$NumVicSch › Number of Victims at This School

$NumVicOSch › Number of Victims from Another School

$NumVicStf › Number of Staff Victims

$NumVicOStf › Number of Other Non-Student Victims

$NumVicTot › Total Number of Victims

$NumPerpTot › Total Number of Perpetrators

Effects of Bullying Variables

$effS › Substantially disrupted or interfered with orderly operation of school or rights of other students

$effO › Offender knew action would physically or emotionally cause harm to the victim or damage to the victim's property

$effV › Victim was in fear of physical or emotional harm or damage to personal property

$effIns › Insulted or demeaned a student or a group of students

$effInt › Interfered with victim's education

$effC › Created a hostile educational environment by severely or pervasively causing physical or emotional harm to student

Incident Victim Variables

$VictimFirstName › Incident Victim First Name

$VictimLastName › Incident Victim Last Name

$VictimGrade › Incident Victim Grade

$VictimStudentId › Incident Victim Student ID

$VictimStateStudentId › Incident Victim State Student ID (i.e. NJ SMART ID)

$VictimStreet › Incident Victim Street Address

$VictimApt › Incident Victim Apartment or Suite Number

$VictimCity › Incident Victim City Name

$VictimState › Incident Victim State Name

$VictimZip › Incident Victim ZIP Code

$VictimSubjectPersPronoun › "he" or "she"

$VictimObjectPersPronoun › "him" or "her"

$VictimPossessiveAdjective › "his" or "her"

$VictimPossessivePronoun › "his" or "hers"

$VictimReflexivePronoun › "himself" or "herself"

$Vino › Victim Incurred No Injury

$Vci › Victim Incurred Minor Injury

$Vim › Victim Incurred Major Injury

$Visb › Victim Incurred Serious Bodily Injury

$vvcoY › Victim of Violent Criminal Offense (Yes)

$vvcoN › Victim of Violent Criminal Offense (No)

$VictActions > Pulls action taken under the actions tab.

Incident Perpetrator Variables

$PerpFirstName › Incident Perpetrator First Name

$PerpLastName › Incident Perpetrator Last Name

$PerpGrade › Incident Perpetrator Grade

$PerpStudentId › Incident Perpetrator Student ID

$PerpStateStudentId › Incident Perpetrator State Student ID (i.e. NJ SMART ID)

$PerpStreet › Incident Perpetrator Street Address

$PerpApt › Incident Perpetrator Apartment or Suite Number

$PerpCity › Incident Perpetrator City Name

$PerpState › Incident Perpetrator State Name

$PerpZip › Incident Perpetrator ZIP Code

$PerpSubjectPersPronoun › "he" or "she"

$PerpObjectPersPronoun › "him" or "her"

$PerpPossessiveAdjective › "his" or "her"

$PerpPossessivePronoun › "his" or "hers"

$PerpReflexivePronoun › "himself" or "herself"

$PerpClassification › Gets a List of Perpetrator Classifications

$PerpActions › Gets a List of Perpetrator Actions

$Ocno › Perpetrator Caused No Injury

$Ocany › Perperator Caused Injury (Any)

$Oci › Perpetrator Caused Minor Injury

$Ocm › Perpetrator Caused Major Injury

$OcsbiN › Perpetrator Caused Serious Bodily Injury

$Oii › Perpetrator Incurred Minor Injury

$Oim › Perpetrator Incurred Major Injury

$PerpThisSchool › Perpetrator is from this school

$PerpOthrSchool › Perpetrator is from another school

$PerpNonStudent › Perpetrator is non-student

Check Marks - General

$ismale › Perpetrator Is Male

$isfema › Perpetrator Is Female

$vismale › Victim Is Male

$visfem › Victim Is Female

$IsGa › Is Gang Related

$IsBi › Is Bias Related

$IsBHib › Is Bias Intimidation

$IsReportedToBOE › Is Reported to BOE

$IsHibAl › Is HIB Alleged

$IsHibCnf › Is HIB Confirmed / Founded

Check Marks - Location

$IsInSchl › In School Building

$IsOutSchl › Outside of School Building

$IsNotSchl › Off of School Grounds

$IsCmbnSchl › Both On and Off School Property

$IsBld › Building Exterior

$IsBu › Bus Stop

$IsCell › Cell Phone

$IsCl › Class Room

$IsDstr › District Office

$IsCo › Hallway

$IsIntr › Internet

$IsLArea › Locker Room/Area

$IsLu › Lunch Room

$2IsOssf › Off-Site School Sponsored Function

$2IsOsp › Off-Site Program

$IsToSch › On the Way To/From School

$IsOo › Other Outside

$IsOGrd › Other School Grounds

$IsOt › Other Location

$IsExOt › Other Location Explanation

$IsBe › Parking Lot

$IsPlay › Playground

$IsRest › Restroom

$IsSchBus › School Bus

$IsEnt › School Entrance

$IsSchEvt › School Sponsored Activity or Event Off School Property

$IsSclass › Special Area Classroom

Check Marks - Motivation

$moodc › Appearance

$moanc › Ancestry

$mocol › Color

$mompsd › Mental, Physical, or Sensory Disability

$mogen › Gender

$mogie › Gender Identity & Expression

$moanygen › Gender / Gender Identity & Expression (Any)

$mohome › Home Circumstances

$momed › Medical Condition

$moother › Other Motivation

$moexother › Other Motivation Explanation

$motra › Race or Ethnic Origin

$morel › Religion

$mosex › Sexual Orientation

Check Marks - Perpetrator Grade

$PerpsGradeK › Kindergarten

$PerpsGrade1 › 1st Grade

$PerpsGrade2 › 2nd Grade

$PerpsGrade3 › 3rd Grade

$PerpsGrade4 › 4th Grade

$PerpsGrade5 › 5th Grade

$PerpsGrade6 › 6th Grade

$PerpsGrade7 › 7th Grade

$PerpsGrade8 › 8th Grade

$PerpsGrade9 › 9th Grade

$PerpsGrade010 › 10th Grade

$PerpsGrade011 › 11th Grade

$PerpsGrade012 › 12th Grade

$PerpsGradeNone › No Grade Selected

Check Marks - Victim Grade

$VictimsGradeK › Kindergarten

$VictimsGrade1 › 1st Grade

$VictimsGrade2 › 2nd Grade

$VictimsGrade3 › 3rd Grade

$VictimsGrade4 › 4th Grade

$VictimsGrade5 › 5th Grade

$VictimsGrade6 › 6th Grade

$VictimsGrade7 › 7th Grade

$VictimsGrade8 › 8th Grade

$VictimsGrade9 › 9th Grade

$VictimsGrade010 › 10th Grade

$VictimsGrade011 › 11th Grade

$VictimsGrade012 › 12th Grade

$VictimsGradeNone › No Grade Selected

Check Marks - Perpetrator Race/Ethnicity

$raamin › Alaskan Native

$ranaam › American Indian

$raaian › American Indian or Alaskan Native

$raasin › Asian

$rablaa › Black or African American

$ranhop › Hawaiian Native

$rahis › Hispanic or Latino

$ramiest › Middle Eastern

$rawhit › White

$ramswhit › White or Middle Eastern

$raothpi › Other Pacific Islander

$ramult › Multiracial

Check Marks - Victim Race/Ethnicity

$viraamin › Alaskan Native

$viranaam › American Indian

$viraaian › American Indian or Alaskan Native

$viraasin › Asian

$virablaa › Black or African American

$viranhop › Hawaiian Native

$virahis › Hispanic or Latino

$viramiest › Middle Eastern

$virawhit › White

$viramswhit › White or Middle Eastern

$viraothpi › Other Pacific Islander

$viramult › Multiracial

Check Marks - Perpetrator Special Education

$Ose01 › Hearing Impairments

$Ose02 › Autistic

$Ose03 › Intellectual Disability

$Ose04 › Intellectual Disability - Moderate Cognitive Impairment

$Ose05 › Intellectual Disability - Severe Cognitive Impairment

$Ose06 › Communication Impaired

$Ose07 › Emotional Disturbance

$Ose09 › Deaf-Blindness

$Ose10 › Orthopedic Impairments

$Ose11 › Other Health Impairments

$Ose14 › Specific Learning Disability

$Ose15 › Traumatic Brain Injury

$Ose16 › Visual Impairments

$Ose17 › Speech Language Impairments

$OseLep › LEP Yes

$OseNoLep › LEP No

$OseIDEA › IDEA

$Ose504 › Section 504

$OseNoDsb › No Disability Status (IDEA/504)

$OseMulti › Multiple Disabilities

Check Marks - Victim Special Education

$vse01 › Hearing Impairments

$vse02 › Autistic

$vse03 › Intellectual Disability

$vse04 › Intellectual Disability - Moderate Cognitive Impairment

$vse05 › Intellectual Disability - Severe Cognitive Impairment

$vse06 › Communication Impaired

$vse07 › Emotional Disturbance

$vse09 › Deaf-Blindness

$vse10 › Orthopedic Impairments

$vse11 › Other Health Impairments

$vse14 › Specific Learning Disability

$vse15 › Traumatic Brain Injury

$vse16 › Visual Impairments

$vse17 › Speech Language Impairments

$vseLEP › LEP Yes

$vseNoLEP › LEP No

$vseIDEA › IDEA

$vse504 › Section 504

$vseNoDsb › No Disability Status (IDEA/504)

$vseMulti › Multiple Disabilities

Check Marks - Perpetrator Action

$psass › Perp Action - Assignment

$psain › Perp Action - Academic Instruction

$pssso › Perp Action - Support Service

$psepa › Perp Action - Educational Program

$isic › Perp Action - Student Counseling

$issconf › Perp Action - Student Conference

$ismdt › Perp Action - Mediation

$issro › Perp Action - SRO Referral

$isrit › Perp Action - Referral to Therapy

$isrr › Perp Action - Restitution and Restoration

$isgc › Perp Action - Group Counseling

$istra › Perp Action - Student Transfer

$isrirs › Perp Action - Intervention and Referral Services

$ispes › Perp Action - Peer Support Group

$ispc › Perp Action - Parent Conference

$isimp › Perp Action - Other Non-Disciplinary Measures

$iseximp › Perp Action - Other Non-Disciplinary Measures Explanation

$istmpr › Perp Action - Temporary Removal from the Classroom

$isdnpr › Perp Action - Denial of Privileges

$isdet › Perp Action - Detention

$isrfd › Perp Action - Referral to Disciplinarian

$islgl › Perp Action - Legal Action

$isparst › Perp Action - Arrested

$isxpl › Perp Action - Expulsion

$ispriv › Perp Action - Suspension of Privileges

$ispsuspYes › Perp Action - Suspended from School Yes

$ispsuspNo › Perp Action - Suspended from School No

$ispsrvcsuspYes › Perp Action - Educational Service Provided During Suspension Yes

$ispsrvcsuspNo › Perp Action - Educational Service Provided During Suspension No

$iss › Perp Action - In-School Suspension

$isday › Perp Action - Number of Days In-School Suspension for Perpetrators

$oss › Perp Action - Out-of-School Suspension

$osday › Perp Action - Number of Days Out-of-School Suspension for Perpetrators

$ttlnmbrpsusp › Perp Action - Total Number of Days Suspended for Perpetrators

$rad › Perp Action - Removal By ALJ / Hearing Officer

$radday › Perp Action - Number of Days Removed by the ALJ / Hearing Officer

$unr › Perp Action - Is Unilateral Removal

$unday › Perp Action - Number of Days for Unilateral Removal

$resch › Perp Action - Removal to Another School

$reo › Perp Action - Removal to Other

$reno › Perp Action - No Removal

$none › Perp Action - No Disciplinary Action

$omi › Perp Action - Received Other Disciplinary Action - Yes

$omn › Perp Action - Received Other Disciplinary Action - No

$oexmi › Perp Action - Other Disciplinary Action Explanation

$lsiss › Perp Action - In-School Setting

$lshom › Perp Action - In Home

$lsanyalt › Perp Action - Removed to Alternative Education Program (Any)

$lsida › Perp Action - In-District Alternative Education

$lsodae › Perp Action - Out-of-District Alternative Education

$lsois › Perp Action - In Other School District Setting

$lsoods › Perp Action - Other Out-of-District Setting

$pgfsa › Perp Action - Gun-Free Schools Act Response

Check Marks - Victim Action

$vpssso › Victim Action - Support Service

$visic › Victim Action - Student Counseling

$vismdt › Victim Action - Mediation

$vissro › Victim Action - SRO Referral

$visrit › Victim Action - Referral to Therapy

$visba › Victim Action - Before/After School Supervision

$vistam › Victim Action - Teacher Aide/Monitor During School Day

$vissec › Victim Action - Seating Change

$visosmh › Victim Action - Out-of-School Mental Health

$vissc › Victim Action - Schedule Change

$visrr › Victim Action - Restitution and Restoration

$visgc › Victim Action - Group Counseling

$vistra › Victim Action - Student Transfer

$noVicTA › Victim Action - Student Transfer Not Available

$visntrex › Victim Action - Student Transfer Not Available Explanation

$vis30tra › Victim Action - Student Transfer Completed in 30 Days

$visn30tra › Victim Action - Student Transfer Not Completed in 30 Days

$visn30trex › Victim Action - Student Transfer Not Completed in 30 Days Explanation

$visrirs › Victim Action - Intervention and Referral Services

$vispc › Victim Action - Parent Conference

$vispes › Victim Action - Peer Support Group

$visap › Victim Action - Alternate Placement

$vistrsu › Victim Action - School Transportation Supervision

$visasm › Victim Action - Adult-Student Mentoring

$visase › Victim Action - Assessment/Evaluation

$visimp › Victim Action - Other Non-Disciplinary Measures

$viseximp › Victim Action - Other Non-Disciplinary Measures Explanation

$vistmpr › Victim Action - Temporary Removal from the Classroom

$visdnpr › Victim Action - Denial of Privileges

$visdet › Victim Action - Detention

$visrfd › Victim Action - Referral to Disciplinarian

$vislgl › Victim Action - Legal Action

$visxpl › Victim Action - Expulsion

$vispriv › Victim Action - Suspension of Privileges

$viss › Victim Action - In-School Suspension

$visday › Victim Action - Number of Days In-School Suspension for Victim

$voss › Victim Action - Out-of-School Suspension

$vosday › Victim Action - Number of Days Out-of-School Suspension for Victim

$vrad › Victim Action - Removal By ALJ / Hearing Officer

$vrday › Victim Action - Number of Days Removed by the ALJ / Hearing Officer

$vnone › Victim Action - None Action (Disciplinary)

$vomi › Victim Action - Other Action (Disciplinary)

$vexomi › Victim Action - Other Action Explanation (Disciplinary)

$vlsiss › Victim Action - In-School Setting

$vlshom › Victim Action - In Home

$vlsida › Victim Action - In-District Alternative Education

$vlsodae › Victim Action - Out-of-District Alternative Education

$vlsois › Victim Action - In Other School District Setting

$vlsoods › Victim Action - Other Out-of-District Setting

Check Marks - Verbal & Physical Classification / Mode of Incident

$isverb › Is Verbal

$IsWrit › Is Written

$isphys › Is Physical

$IsGest › Is Gesture

$IsNaca › Is Name Calling

$IsTau › Is Taunting/Ridiculing

$IsMoc › Is Mocking

$IsOff › Is Making Offensive Comments

$IsTeas › Is Teasing

$IsDmean › Is Demeaning Comments

$IsVoth › Is Other Verbal

$ExIsVoth › Other Verbal Explanation

$IsKick › Is Kicking

$IsPunch › Is Hitting/Punching

$IsPush › Is Pushing

$IsPinch › Is Pinching

$IsStalk › Is Stalking

$IsTouch › Is Inappropriate Touching

$IsPoth › Is Other Physical

$ExIsPoth › Other Physical Explanation

Check Marks - Emotional & Electronic Classification

$iselec › Is Electronic Communication

$IsId › Is Assuming a Person's Electronic Identity with the Intent of Causing Harm

$IsCmpTrp › Is Computer Trespass

$IsExcl › Is Excluding from Group

$IsFor › Is Forced to Do Something Against His/Her Will

$IsEml › Is Offensive Emails

$IsGraf › Is Offensive Graffiti

$IsText › Is Offensive Text Messages

$IsEloth › Is Other Electronic

$ExIsEloth › Other Electronic Explanation

$IsEmoth › Is Other Emotional

$ExIsEmoth › Other Emotional Explanation

$IsLies › Is Posting Rumors or Lies About Someone

$IsImgs › Is Sending Degrading Images

$IsRum › Is Spreading Rumors

$IsMon › Is Taking Possessions/Money

Check Marks - Violence & Vandalism Classification

$IsAs › Is Assault

$IsCt › Is Criminal Threat

$IsEx › Is Extortion

$IsFi › Is Fight

$IsHa › Is Harassment Intimidation Bullying

$IsHmc › Is Homicide

$IsTh › Is Threat

$IsKi › Is Kidnapping

$IsRo › Is Robbery

$IsSe › Is Sexual Offense

$IsSxAs › Is Sexual Assault

$IsSxCn › Is Sexual Contact

$IsViOt › Is Other Violence

$ExViOt › Other Violence Explanation

$IsAr › Is Arson

$IsBo › Is Bomb Threat

$IsBg › Is Burglary

$IsDa › Is Damage to Property

$IsFb › Is Fake Bomb

$IsFlsAlrm › Is False Public Alarm

$IsFr › Is Fire Alarm Offense

$IsFw › Is Fireworks Offense

$IsTf › Is Theft

$IsTr › Is Trespassing

$IsCb › Is Cost Incurred by LEA

$IsVaOt › Is Other Vandalism

$ExVaOt › Other Vandalism Explanation

Check Marks - Substance Offense Classification

$IsSpect › Is Substance Suspected / Refused Exam

$IsUc › Is Substance Use Confirmed

$IsPo › Is Substance Possession

$IsSd › Is Substance Sale/Distribution

$IsSbOf › Other Substance Offense

$ExSbOf › Other Substance Offense Explanation

$IsAo › Is Alcohol Possession

$IsAm › Is Amphetamine Possession

$IsAb › Is Anabolic Steroid Possession

$IsCc › Is Crack Cocaine Possession

$IsDe › Is Depressants Possession

$IsDsgnr › Is Designer Drug / Synthetic Drug

$IsHe › Is Hallucinogen Possession

$IsHrn › Is Heroin

$IsInh › Is Inhalants

$IsMj › Is Marijuana Possession

$IsNc › Is Narcotic Possession

$IsPd › Is Party Drug Possession

$IsUp › Is Unauthorized Prescription Drug Possession

$IsUo › Is Unauthorized Over-the-Counter Drug Possession

$IsUndtdr › Is Undetermined Drug

$IsDp › Is Drug Paraphernalia Possession

$IsSbTy › Other Substance Type

$ExSbTy › Other Substance Type Explanation

Check Marks - Weapons/Bombs Classification

$sw › Is Weapons Sale or Distribution

$psw › Is Weapons Possession

$uwpn › Is Weapons Use

$othrwp › Other Weapons

$exothrwp › Other Weapons Explanation

$be › Is Bomb Exploded

$bu › Is Bomb Unexploded

$othrbmb › Other Bomb

$exothrbmb › Other Bomb Explanation

$wpnar › Is Air gun (Any)

$pa › Is Air gun, Pellet gun, BB gun Possession

$ua › Is Air gun, Pellet gun, BB gun Used

$sdag › Is Air gun, Pellet gun, BB gun Sold/Distributed

$wpnbmb › Is Bomb (Any)

$pbmb › Is Bomb Possession

$ubmb › Is Bomb Used

$sdbmb › Is Bomb Sold/Distributed

$wpnch › Is Chain (Any)

$pc › Is Chain Possession

$uc › Is Chain Used

$sdc › Is Chain Sold/Distributed

$wpnhg › Is Hand Gun (Any)

$ph › Is Hand Gun Possession

$uh › Is Hand Gun Used

$sdhg › Is Hand Gun Sold/Distributed

$wpnif › Is Imitation Firearm (Any)

$pi › Is Imitation Firearm Possession

$ui › Is Imitation Firearm Used

$sdif › Is Imitation Firearm Sold/Distributed

$wpnkn › Is Knife (Any)

$pk › Is Knife Possession

$uk › Is Knife Used

$sdk › Is Knife Sold/Distributed

$wpnpn › Is Pin (Any)

$pp › Is Pin Possession

$up › Is Pin Used

$sdp › Is Pin Sold/Distributed

$wpnrf › Is Rifle (Any)

$pr › Is Rifle Possession

$ur › Is Rifle Used

$sdrf › Is Rifle Sold/Distributed

$wpnsp › Is Spray (Any)

$psp › Is Spray Possession

$us › Is Spray Used

$sds › Is Spray Sold/Distributed

$wpnother › Is Other Weapon (Any)

$po › Is Other Weapon Possession (for general forms)

$17po › Is Other Weapon Possession (for SSDS 2017-onwards)

$exothrp › Other Weapon Possession Explanation

$uo › Is Other Weapon Used (for general forms)

$17uo › Is Other Weapon Used (for SSDS 2017-onwards)

$exothru › Other Weapon Used Explanation

$sdo › Is Other Weapon Sold/Distributed (for general forms)

$17sdo › Is Other Weapon Sold/Distributed (for SSDS 2017-onwards)

$exsdo › Other Weapon Sold/Distributed Explanation

Knowledge Base