- Navigate to Upload Documents
- Go to:
System Settings → Other Options → Upload Documents - Click the Green Plus Sign
- This opens the "Upload
Documents" form.
- Fill in the Upload Form:
- Document Name: Enter a relevant name for the
letter (e.g., Pre-screening).
- Classification: From the dropdown, selectIncident Pre-Screening.
- Select Scope:
- Choose District if the
letter is for the entire district.
- Choose School if it
applies to a specific school.
- Upload the Document:
- Click Choose File and
select the letter/document from your computer.
- Save:
- Click Save & Close to
finish the upload.
📄Incident Pre-Screening Variable Reference Guide
Use these variables to populate fields in pre-screening letters, forms,
or reports.
📝General Information
Description | Variable |
Incident Description | $prescrBrfDesc |
Tracking Number | $prescrTrck |
Custom Tracking Number | $prescrCstTrck |
Incident Date | $prescrIncDt |
Incident Time | $prescrIncTm |
Reported Date | $prescrIncRptDt |
Rejected Letter Sent Date | $prescrRejLetDt |
School Name | $prescrSchlName |
District Name | $prescrDstrName |
👤Informant Details
Description | Variable |
Informant Name | $prescnInfmtName |
Informant Phone Number | $prescnInfmtPhone |
Informant Email | $prescnInfmtEmail |
📢Reporting Source
Description | Variable |
Reported by Family | $prescrnReportedFam |
Reported by LEA | $prescrnReportedLEA |
Relationship (Family) | $prescrnFamRelationship |
Role (LEA) | $prescrnLEARole |
Submitted By Name | $prescrnSubmittedByName |
💬Behavior Types
Description | Variable |
List All Behaviors | $prescrnClssAll |
Behavior - Gesture | $prescrnClssGesture |
Behavior - Written | $prescrnClssWrit |
Behavior - Verbal | $prescrnClssVerbal |
Behavior - Physical | $prescrnClssPhys |
Behavior - Electronic | $prescrnClssElec |
Behavior - Emotional | $prescrnClssEmot |
Behavior - None | $prescrnClssNone |
🎯Motivating Characteristics
Description | Variable |
List All Characteristics | $prescrnMotAll |
Race | $prescrnMotRace |
Color | $prescrnMotColor |
Religion | $prescrnMotReligion |
Ancestry | $prescrnMotAncestry |
National Origin | $prescrnMotNatOrigin |
Gender | $prescrnMotGender |
Sexual Orientation | $prescrnMotSxOrnt |
Gender Identity | $prescrnMotGndIdnt |
Gender Expression | $prescrnMotGndExpr |
Mental Disability | $prescrnMotMntDis |
Physical Disability | $prescrnMotPhysDis |
Sensory Disability | $prescrnMotSensDis |
Other | $prescrnMotOthr |
None | $prescrnMotNone |
📍Incident Location
Description | Variable |
List All Locations | $prescrnLocAll |
School Property | $prescrnLocSchlProp |
School-Sponsored Function | $prescrnLocSchlFunction |
School Bus (Including bus stop) | $prescrnLocSchlBus |
Off School Grounds | $prescrnLocOffSchGrounds |
⚠️Impact on Environment
Description | Variable |
Disrupts School Operation | $prescrnDisruptsOper |
Disrupts Rights of Other Students | $prescrnDisruptsRightsStdnt |
💥Physical & Emotional Harm
Physical Harm
Description | Variable |
List All Harm Types | $prescrnAllHrm |
Harms Student Physically | $prescrnPhysHrmStdnt |
Damages Student Property | $prescrnPhysHrmDmgProp |
Fear of Physical Harm | $prescrnPhysHrmFearPhys |
Fear of Harm to Person | $prescrnPhysHrmFearPerson |
Fear of Harm to Property | $prescrnPhysHrmFearProp |
Hostile Physical Environment | $prescrnPhysHrmEnviro |
Emotional Harm
Description | Variable |
Emotional Harm to Student | $prescrnEmotHrmStdnt |
Fear of Emotional Harm | $prescrnEmotHrmFearHrm |
Demeans Student | $prescrnEmotHrmDemeanStdnt |
Demeans Group of Students | $prescrnEmotHrmDemeanGroup |
Interferes with Education | $prescrnEmotHrmInterfere |
Hostile Emotional Environment | $prescrnEmotHrmEnviro |
| Additional Info | $prescrnAddInfo|
👤Alleged Offender Details
Description | Variable |
First Name | $prescrnOffFirstName |
Last Name | $prescrnOffLastName |
Grade | $prescrnOffGrade |
Age | $prescrnOffAge |
Address | $prescrnOffAddress |
Pronouns (Offender)
Description | Variable |
Subject Pronoun (he/she/they) | $prescrnOffSubPersPronoun |
Object Pronoun (him/her/them) | $prescrnOffObjPersPronoun |
Possessive Adjective (his/her/their) | $prescrnOffPossAdj |
Possessive Pronoun (his/hers/theirs) | $prescrnOffPossPronoun |
Reflexive Pronoun
(himself/herself/themselves) | $prescrnOffRefPronoun |
🎯Victim Details
Description | Variable |
First Name | $prescrnVictFirstName |
Last Name | $prescrnVictLastName |
Grade | $prescrnVictGrade |
Age | $prescrnVictAge |
Address | $prescrnVicAddress |
Pronouns (Victim)
Description | Variable |
Subject Pronoun | $prescrnVicSubPersPronoun |
Object Pronoun | $prescrnVicObjPersPronoun |
Possessive Adjective | $prescrnVicPossAdj |
Possessive Pronoun | $prescrnVicPossPronoun |
Reflexive Pronoun | $prescrnVicRefPronoun |
👁️Witness Details
Description | Variable |
First Name | $prescrnWitFirstName |
Last Name | $prescrnWitLastName |
Grade | $prescrnWitGrade |
Age | $prescrnWitAge |
Address | $prescrnWitAddress |
Pronouns (Witness)
Description | Variable |
Subject Pronoun | $prescrnWitSubPersPronoun |
Object Pronoun | $prescrnWitObjPersPronoun |
Possessive Adjective | $prescrnWitPossAdj |