HIBster Pre-Screening Walkthrough

 

Pre-Screenings can be entered into the system two different ways.

 

Method 1: To start a Pre-Screening from scratch, click the gold Add button at the top of the HIBster


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Method 2: To convert an existing Pending Incident into a Pre-Screening, browse to your Pending tab (available to District Coordinators, Specialists, and School Admins / Principals) and open any Pending Incident.

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A “Prescreen” button is available at the bottom of all new Pending Incidents. Clicking this button will start a new Pre-Screening based on the information from the Pending Incident.

 

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The Pre-Screening Process

The purpose of the Pre-Screening tool is to manage Pending Incidents internally within HIBster and determine the likelihood that an incident is a HIB based on a three-part Confidence Scale. 

Basic information is needed when starting a Pre-Screening. Incident Date, Reported Date, and School MUST be filled out before the Pre-Screening can be saved these are all located at the top of the page.

 

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Once the basic information has been filled out and saved, users can add as many Alleged Targets or Alleged Offenders as needed in the next area. Use the plus buttons to add a new person.

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Note: If a Pre-Screening was created from an existing Pending Incident, the list of Targets and Aggressors from the Pending Incident is what will be copied into the official Incident if it is approved. Any new students added on the Pre-Screening will NOT be copied to the final Incident report!

If a Pre-Screening was started from scratch and gets approved as an Incident, the official Incident will copy the Pre-Screening’s list of students.

As the user selects different criteria checkboxes and saves, this will update the Confidence Scale near the bottom of the page. This breaks the Pre-Screening down into three major criteria and shows the likelihood the incident is a HIB. The “Generate Confidence Scale” button at the very bottom of the page will also allow to the user to download the Confidence Scale as a PDF summary.

Keep in mind any changes in the Criteria area made will NOT appear on the Confidence Scale until the Pre-Screening has been saved again. 

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The Approval / Rejection Process

Before the investigation process starts, it is HIGHLY advised that the initial user who created the Pre-Screening clicks the “Lock and Submit for Review” button near the bottom of the page. This will lock the Pre-Screening from any further changes, and it will send the Pre-Screening to all users on the district’s “Pre-Screening Submitted” e-mail template. Please have your System Admin refer to e-mail settings in the district settings area if you are not sure who will be notified. By default, the Pre-Screening will be sent to the school’s Principal (School Admin) and the district’s Superintendent. The Superintendent is legally required to be notified when a new Incident is being submitted.

Note: No one in the school will be notified UNTIL the “Lock and Submit for Review” button is pressed. Make sure to do this step if you want your Principal and Superintendent to receive what you entered!

Any Principal viewing a pending Pre-Screening can Approve the Incident as an official HIB, Affirmative Action, Violence & Vandalism, or Code of Conduct using the Approval buttons near the bottom of the page. Clicking on each of these will open another pop-up box that will allow the Principal to refer the case as an official Incident and assign a Specialist.

Note: If a Pre-Screening was created from an existing Pending Incident, only the “Assign ABS to HIB Investigation” option will be available.

 

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If the Principal clicks the “Do Not Investigate” button, this will Reject the Pre-Screening from further investigation. Clicking this button will open a separate pop-up prompting the Principal to enter a rejection reason. Their reason will appear in red at the top of the page after it has been saved.

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If the Pre-Screening was approved, it has now been turned into an official Incident and no further changes should be made. Please refer to Incident documents if you need any further help.

 

 

The Superintendent Override Process

In the event the Principal has decided to Reject the Pre-Screening so no further investigation is made, the Superintendent still retains the final right to override the Principal’s reason for rejection and force the Pre-Screening to become a HIB investigation. The Superintendent will see this extra button in the Approve/Reject area after the Pre-Screening has been rejected:

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Clicking the “Override Rejected Screening” button will open another pop-up that prompts the Superintendent to enter an override reason. Once this reason is saved, the Pre-Screening is automatically approved and becomes an official HIB incident. This is functionally the same thing as the Principal clicking the “Assign ABS to HIB Investigation” button.

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Superintendent Rejection

In the event the Superintendent wants to keep the Principal's initial rejection, they can click the "Confirm Rejected Screening" button just next to the "Override Rejected Screening" button. The Superintendent can provide an explanation for why they are confirming the rejection.

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